House League Directors (Hespeler Minor Hockey Association)

PrintHouse League Directors

Senior/Junior House League Director 


The House League director is elected by members at the Annual General Meeting. He/she shall act as a liaison with the Chip, Tyke/Novice, Atom, Peewee, Bantam and Midget-Juvenile Division convenors throughout the hockey season. He/she shall supervise those divisions and act as their representative on the HMHA board of directors.

Skills/attributes recommended:

The candidate should have above average organizational skills, good communication and mediation skills, knowledge of hockey, an understanding of the HMHA bylaw and rules of operation and be reliable, flexible and respectful. 


Have or be willing to obtain Speak-out/prevention services certification.

Have or be willing to obtain a Police record check.

Sign and abide by any code of conduct adopted by the executive.

Coach and or trainer certifications would be recommended to act as a backup for games.

Time commitment:

Activity is ongoing throughout the hockey season. Time commitment is strongest at the beginning of the season –Sept and Oct. It could average 2- 5 hours weekly not counting attending games.

Specific Duties:


·         Arrange for division convenors if incumbents are not returning. Assist those convenors in recruiting coaches with the use of the previous season’s contact list and rosters and through discussion with previous season’s convenors. Make contact late in August or early September and have them fill out applications as soon as possible. Make contact with registration director about volunteers through on line registration system.

·         Using spreadsheets provided by registration director for each division Atom thru Midget of registered players project the number of teams

·         Once given the evaluation ice schedule contact the division convenors and coordinate potential volunteers to conduct the skills evaluation sessions if required. Preferably 3 or 4 evaluators per ice time. A standard form is used. (In most divisions the evaluation will have been done at the conclusion of the previous season).

·         In consultation with the Division convenors set up balanced teams using the evaluation data. This can be done by way of draft or teams can be assigned based on previous season evaluations.

·         As soon as possible get a list of confirmed coaches. Each house league team must have at least one coach with Recreational Coach/CHIP certification through the OMHA and a certified trainer.  The name of assistants should be collected for submission to the OMHA for insurance purposes. A form is provided and must be filed with the OMHA. All volunteers must have a Police Record Check or have had one done in the past 4 years. Also they must attend a Speak-out/Prevention services clinic – 2 sessions are usually offered during the season by HMHA at the arena. 

·         Once given the regular season ice schedule review it with the Division convenors and Ice director for any conflicts, and together find a solution as quickly as possible.  

·         If possible, set up a coaches and convenors meeting either by Division or the entire Senior/Junior House League following the evaluation and after the initial teams are set. At that meeting review the goals of HMHA, policies, rules, conflict resolution, and codes of conduct. Also verify all have Police Record check and Speak-out certification or are willing to do so by November 1st.  Hand out team lists, rules of operation and bylaw and review trade and player movement policies.


·         Review with the equipment director the schedule for the pickup of jerseys, pucks, pylons, first aid kits and goalie equipment. Responsibility for goal equipment will lie with the parents and coaches will be responsible for the rest.

·         Get final coaches list from convenors by late September. Get email addresses to send notices out. Each team must have a carded coach and a carded trainer. Distribute info on coach and trainer’s clinics being held in Hespeler. List of coaches/team officials must be presented to Board of Directors for approval at the October meeting.

·         After a few weeks of the season consult with Division Convenors about team balance and make changes (trades) to teams where it’s felt necessary. It must be communicated that the decisions are final and rosters cannot be altered after the fifth game of the season.

·         Keep up to date rosters for each team in each division. Assist convenor when players move up or down from travel teams to keep teams balanced. Deadlines for such moves are listed in the rules of operation which is also on the website.

·         Be on hand for as many games as possible. Check for safety concerns, fair ice time and other important aspects of house league.

·         Late November- Coordinate with sponsorship director to set up photographer and schedule picture day for their division. Be sure to give convenors at least a week’s notice to inform parents.  .

·         If a house league team wants to play in a tournament it will need to fill out a request form and forward it to the Director of Hockey Operations at least 6 weeks in advance for rostering with OMHA.

·         Discipline problems should be addressed with help of Division Convenor and if necessary Discipline Committee  Suspensions should be reported to the Director of Hockey Operations and if serious enough (more than 2 or 3 games) may be handled by a committee of the board or the board of directors itself. Copies of game sheets involving suspensions must go to the DHO. Incident reports involving injuries should be faxed immediately to the OMHA.

·         Keep in touch with convenors regularly during season and address concerns or problems that may arise. If possible have meeting with convenors and or coaches. Keep them up to date on any OMHA regulations changes and pass along important information from executive.

·         Early in February begin preparations for the day of champions’ weekend for each league. Generally each division is ranked 1st to last after playoffs with 1 playing 2 for championship. Divisions can use 2 tiers but must indicate ahead of time for correct medals. There is no champion in Tyke/Novice or CHIP.

·         Meet with the convenors and be certain playoff format, tiebreakers and other rules are clear and establish schedule.  

·         Be sure all team lists are finalized by February 1st so an accurate medal count can be established and be sure spelling is correct for names to be printed in program. Coordinate with convenors on the printing of the program. A board member usually assists with the program..

·         Have all individual award winners -Canada Trust and Esso medals- provided by each coach in each division by February 15 to allow for engraving.

·         Get the schedule for the day from the ice convenor- pass onto the convenors and arena staff for ice resurfacing schedule.

·         Contact the media and get contact information for the emailing of results from day of champs. Pass info onto convenors who will email results for individual divisions.

·         Make contact to have dignitaries, local hockey celebrities or others on hand for day

·         Ensure convenors have team of volunteers to work the gate/50-50 draw and food bank drive at the entrance to rink on that day.

·         At season’s end discuss with convenors and coaches at banquets and other opportunities their return- suggestions on improvements, etc.

·         Attend banquet designated by Hockey Moms President to assist in handing out medals to coaches who then present to players.

·         Throughout the season attend monthly HMHA board meetings- usually first Monday of the month and any other special meetings of the board.

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Printed from on Saturday, March 17, 2018 at 10:45 AM